Substrate database + Projects + Takeoffs + Bids (live)

Spec it. Takeoff it. Bid it. Send it.

Paintepedia combines a searchable substrate system database with an estimating workflow that actually fits painting contractors. Build scope from the right system, turn it into a takeoff, generate a clean bid with markup/padding, and send it to your customer—without spreadsheet chaos.

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Live workflow preview

Project → Takeoff → Bid

Substrate search

Fiber Cement SidingSystem ready

Galvanized MetalPrep notes

Takeoff items

Exterior siding1,850 sq ft

Trim + soffit420 lin ft

Bid summary

Materials$1,120

Labor$3,450

Total (with markup)$5,240

Send bid to customerReady

Built to reduce missed scope + surprisesConsistent systems

Built for painters who estimate in the real world

Everything you need to spec, scope, and sell—without the mess

Paintepedia keeps the knowledge and the numbers connected. That’s how you reduce churn: your workflow stays consistent from first walkthrough to signed bid.

Searchable substrate database

Find the right system fast: prep, primers, topcoats, tools, spray tips, and critical notes.

Projects (Kanban workflow)

Move jobs through your pipeline: New Lead → Sent Proposal → Won → In Progress → Completed.

Takeoffs inside Projects

Build scope and quantities cleanly. Reduce misses and keep estimates repeatable.

Bid builder that’s easy to understand

Generate professional proposals with line items, totals, and a clean customer-facing layout.

Send bids to customers

Share bids directly from Paintepedia. Cut the back-and-forth and look more polished.

Designed to reduce churn

Clear scope, consistent systems, and organized project data = fewer surprises and fewer cancellations.

How it works

A workflow that starts with the right system—and ends with a signed yes

Most estimating tools ignore the substrate decision (the thing that actually makes or breaks jobs). Paintepedia connects the knowledge to the scope, so you can estimate faster with fewer mistakes.

Search the substrate

Get the right system in seconds: prep steps, primers, topcoats, and key notes.

Build the takeoff

Turn your plan into structured scope + quantities inside a project.

Generate + send the bid

Apply markup/padding, create a professional proposal, and send it to your customer.

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What you can do today

Live features

Create a Project

Track scope, status, and customer details.

Build Takeoffs

Quantities + line items that stay organized.

Create a Bid

Pricing, markup, padding, and totals.

Send the Bid

Professional proposal delivery from inside Paintepedia.

Search Substrates

Paint systems, prep steps, tools, and notes.

Lower churn starts with clearer scope

When the system and the takeoff agree, customers get a bid that’s easier to trust—and less likely to change mid-job.

Average setup time~10 minutes

Simple pricing

One plan. Everything included.

Full access during your trial. Keep your projects and workflows in one place.

Pro

Built for painters who want faster estimates and cleaner proposals without enterprise overhead.

$12.99/mo

or $100/yr (save 35%)

7-day free trial

Projects board (Kanban workflow)

Takeoffs inside Projects (scope + quantities)

Bid builder with markup + padding

Send bid to your customer (shareable + trackable)

Export / print-ready proposal PDF

Searchable substrate + paint system database (60+ surfaces)

System notes: prep, primers, topcoats, tools, spray tips

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Low-churn promise

Clarity beats complexity

We’d rather be the tool you stick with. That means simple workflows, fewer hidden “gotchas,” and a bid that stays aligned with scope.

Clear scope

Takeoffs keep scope structured and visible.

Fewer surprises

Substrate system notes prevent prep mistakes.

Cleaner proposals

Bids are customer-friendly and consistent.

Support that answers

Questions? We actually respond.

Best for

Solo operators, small crews, and growing companies who want faster estimating and better presentation.

FAQ

Questions, answered

If you’re unsure whether Paintepedia fits your workflow, these are the common questions we hear.

Is Projects / Takeoffs / Bidding live today?

Yes. You can create projects, build takeoffs, generate bids with markup/padding, and send proposals to customers right now.

How does Paintepedia help me win more jobs without creating churn?

We focus on clarity and consistency: the substrate system informs scope, the takeoff informs pricing, and the bid stays clean and customer-friendly. That means fewer missed items, fewer callbacks, and fewer “I thought that was included” surprises.

Do I need to be a big painting company to use this?

No. Paintepedia is built for solo operators, small crews, and growing teams that want to estimate faster and look more professional—without enterprise software complexity.

Can I still customize pricing and scope?

Absolutely. Takeoffs and bids are editable—add your own line items, adjust pricing, and apply markup/padding the way you run your business.

What happens after the free trial?

Your trial gives you full access. If you keep the subscription, you keep all your projects and data. If you cancel, you can stop any time.

Ready to try it on your next estimate?

Start your free trial and build a project → takeoff → bid in under 10 minutes.

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